Annual General Meeting 2020

President - Chairs committee meetings, handles day-to-day decisions, liaises with parents, committee members and staff and mediates where necessary. Responsible for staff recruitment if required. Delegates most tasks and involves General Committee members if extra assistance required.


Vice President - Assists and deputises for the President, undertakes the role of Grant Writer and compiles the Annual Report for the AGM. Often involved in sub-committees related to capital works.


Secretary - Responsible for all incoming and outgoing correspondence, compiling and distributing monthly meeting agendas and meeting minutes. The secretary monitors the committee ‘action’ list, completes Mentone Pre School’s Annual Statement for Dept. of Justice and assists in the preparation for the AGM.


Compiles and arranges printing of the yearly Information Book and Annual Report for parents of enrolled children.


Treasurer - Organises banking, keeps monthly financial records and liaises with the external consultant regarding financial status. Follow up any outstanding fee payments, monitors expenses, raise invoices and make payments in combination with the assistant treasurer.


Assistant Treasurer - Raises invoices for fees and pays accounts. Assists the treasurer as and when required.


Fundraising Officers (3-4 positions) - Organises fundraising events for Mentone Pre School. Fundraising activities include the Bunnings sausage sizzle, cake stalls, quiz night, raffles, uniform merchandise orders, Entertainment Book and other activities as agreed on.


Social Group Representative (3 positions) - One family member from each group (Dolphin, Sea Stars and Penguins).  Organises group specific family social activities each term and/or through the term breaks (e.g. a play date, coffee morning or dinner) to ensure a welcoming feel within our preschool. Works closely with the fundraising team to make sure parents are aware of upcoming events (for instance: welcome picnic, quiz night and other fundraising activities).


General Committee (3 positions) – Helps with promotion of the preschool through social media apps and assists all committee members when required with special tasks and projects. The general committee will help cater at the AGM and purchase Christmas gifts for the teaching staff and the preschool’s neighbours.  Works closely with the fundraising team and social group reps.


Working Bee Coordinator - Organises tradespeople to repair and maintain kindergarten facilities and obtains quotes where necessary (no manual work required).


Coordinates working bee dates and tasks with the teachers and committee (does not need to attend all working bees). Publicises working bees through the Flexischools app to keep parents informed.


Supported by General Committee when required.


Quality Officer - Reviews and updates policies and procedures of the Pre School as required. Liaises with the Nominated Supervisor on all policy changes. Is to report on the Pre School’s Quality Improvement Plan and organises the annual parent survey.


Assisted by General Committee when required.


Publicity Officer - Prepares the monthly newsletter. Monitors and updates our website, My Community Life, and Google listing.  Organises the Open Day signage in collaboration with Hodges.


4-Year-Old Enrolment Officer - Liaises with the City of Kingston’s central enrolment office, communicates with parents regarding enrolments for 4-year-old sessions and finalises enrolments for the coming year and new enrolments through the year if places available.  Updates the website and social media platforms with enrolment information.


3-Year-Old Enrolment Officer - Communicates with parents regarding enrolments, maintains a waiting list for the coming year, and finalises enrolments for 3-year-old sessions for the coming year and new enrolments through the year if places are available.  Updates the website and social media platforms with enrolment information.


To nominate yourself (or your significant other!) for a role on the committee, please fill in this nomination form.


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